USGCRP Climate Assessment Travel Policy
Limited funds are available to support travel by non-Federal U.S. scientists to participate in authors meetings, expert meetings, and workshops of the Intergovernmental Panel on Climate Change (IPCC), panel and select chapter meetings for the Ozone Science and Environmental Effects Panels for the Montreal Protocol (informally referred to in this document as the Ozone Assessment Panel - OAP), global assessments of the Intergovernmental Platform on Biodiversity and Ecosystem Services (IPBES), and select climate-related expert group meetings of the Arctic Monitoring and Assessment Programme (AMAP). The funds are made available by the Subcommittee on Global Change Research (SGCR)1, which provides overall direction and executive oversight of the U.S. Global Change Research Program (USGCRP), to ensure active participation of non-Federal U.S. scientists in international climate assessments. The USGCRP National Coordination Office administers the fund, in cooperation with relevant science steering groups, via contractual arrangement with ICF.
Application of Travel Funds
All ICF-supported international travel must be arranged through its contracted travel agency to ensure Fly America Act compliance.
Eligibility decisions made by staff of the USGCRP National Coordination Office are final.
- Ozone Science and Environmental Effects Panel meetings
- Scoping meetings, lead authors meetings, or synthesis core writing team meetings of IPCC Working Groups preparing Technical Papers, Special Reports, or the Sixth Assessment Report
- Lead authors in IPCC plenaries at which IPCC reports are to be discussed and approved
- Participants in IPCC workshops
- Participants in IPCC expert meetings
- Lead authors meetings and approval sessions of IPBES global assessments
- Participants in select climate-related AMAP meetings.
IPCC Lead Authors Meetings
All non-Federal U.S. scientists appointed by the IPCC as coordinating lead authors, lead authors, and review editors for any of the three Working Group contributions to IPCC reports and technical papers will be eligible for travel support to lead authors meetings. It may be necessary for coordinating lead authors to prioritize participation of lead authors if funds are not sufficient to support all requests. Contributing authors and Volunteer Chapter Scientists are not eligible for support.
OAP Panel Meetings
All non-Federal U.S. authors identified by the chairs of the Ozone Science and Environmental Effects Panels will be eligible for travel support to authors meetings. It may be necessary for the chairs to prioritize participation of attendees if funds are not sufficient to support all requests.
Non-Federal U.S. coordinating lead authors, lead authors, or review editors may be requested to attend IPCC plenary sessions wherein draft reports are approved. These individuals will be identified by the Summary for Policymakers (SPM) core writing team, in consultation with the IPCC Chair, the Secretary of the IPCC, and relevant Working Group Co-Chairs.
Non-Federal U.S. scientists invited to participate in IPCC workshops may apply for travel support. Workshop organizers [i.e., the Science Steering Committee (SSC), the host(s), and the lead TSU] will advise the USGCRP National Coordination Office of their priorities for U.S. participation, based on (i) the role of the scientist at the workshop and (ii) the relevance of the applicant’s academic and professional background to workshop objectives. Workshop speakers will be given priority; however, these individuals are encouraged to investigate other funding mechanisms so that the USGCRP National Coordination Office can ensure the participation of as many non-Federal U.S. experts as possible.
IPCC Expert Meetings
Funds for IPCC expert meetings are extremely limited. Decisions on support of expert meetings (e.g., IPCC Task Groups) will be made on an ad hoc basis, with advice from relevant coordinating lead authors, Working Group Co-Chairs, and TSU Heads.
1 The SGCR is a subcommittee of the Committee on Environment (CoE), a component of the National Science and Technology Council (NSTC).
2 The term “assessment” includes periodic, comprehensive, international assessment activities, Special Reports, and Technical Papers.
3 The position of “review editor” was created by the IPCC at its 13th Plenary (September 1997), as described in Decision 7 on the IPCC Third Assessment Report. Responsibilities include assisting the Working Group Bureaux in identifying reviewers for the “expert” review process; ensuring that all substantive expert and government review comments are afforded appropriate consideration; advising lead authors on how to handle contentious/controversial issues; and ensuring genuine scientific controversies are reflected adequately in the text.
4 The term “workshop” refers to meetings on selected topics that have been officially approved by the Panel and require Government nominations to be eligible for participation. Expert meetings do not involve a formal nominations process.